Three ways to speed up invoicing

Everyone likes making money, especially small business owners. Invoicing, however, is typically one of the tasks that small business owners like the least. Chores like creating and sending invoices get set aside for other duties that are seen as more enjoyable or even more urgent.

You tell yourself you’ll get around to it tomorrow, but tomorrow becomes next week, next week becomes next month, and suddenly you realise your client hasn’t paid you in a while and your bank account is lower than expected.

The issue, of course, is that clients can’t pay you until you’ve invoiced them. You need an invoicing system that makes the process less painful—or even takes it out of your hands entirely.

Hire a bookkeeper

Bookkeepers handle your company’s day-to-day financial transactions and records. That includes invoicing and following up when invoices aren’t paid.

A bookkeeper creates the invoices and ensures they’re sent out on time. They record all payments that come in and follow up on unpaid invoices. By having a full view of your company’s financials, they’ll even be able to tell you if you’re charging enough for your services.

Think about how much easier it would be to get paid if someone else was responsible for ensuring that happened.

Use invoicing programs

Cloud-based invoicing programs make creating, sending, and collecting on invoices so much easier. Mobility devices and apps allow you to invoice on the fly.  It has never been so easy to set up to setup an invoice template for your clients with the necessary business information. The invoice is sent out, with ease of payment options so you get paid faster.

With some accounting systems you have visibility when the invoice was sent and viewed. You can set different payment terms for clients as well as accept payment through the software. Invoicing has never been faster to produce and easier for clients to pay you.

Make sure your invoices are going to the right person – sending invoices to the wrong department can create massive delays in getting paid. A cloud-based system can also keep track of when your invoices are overdue and send out reminders without you thinking about it.

Set up a payment schedule

If you have regular clients who require the same amount of work from you over a set time—such as a month or two months – set up a regular payment schedule with them.

This is easier if done along with a cloud-based system, which can automatically be set up to send out recurring invoices. You set up how frequently the invoices go out and your client gets used to expecting those invoices and paying them quickly.

Final thoughts

The only way for your business to bring in money is to invoice your clients. Unfortunately, invoicing is one of those boring tasks that constantly gets put off.

Finding ways to make that process easier for you and your clients means you’ll be paid more quickly. Isn’t that every business owner’s dream?

Got a question?

The team at 2 Peas are here to help! Call 1300 896 732 or email admin@twopeas.com.au if you have any questions.